Quick 5-step guide for Immigration Consultants – Manage all Canada Immigration Programs from 1 platform

Maple CRM- specially designed leads and process management software for Immigration Consultants

Maple CRM, CRM software, CRM for Immigration, Canada Immigration, RCCIC, Visa Processing, Immigration Consultants, Maple CRM for Immigration consultants, Best Immigration software in Dubai, Lead management software Dubai, lead management software India, Process Management software, Operations Management Software, Lead and Process Management, Document Management, Agreement generation in CRM, Immigration CRM in Dubai, Best Immigration software, Free Immigration Software, Free CRM, Best CRM, Client Management system, Sales management, task management software

Canada- One of the top sought-after countries presently for Immigration. With it’s policies shoring up boost in citizenships, employment and investment, Canada is rapidly gaining place in the hearts of aspirants looking for a better quality of living.

Extending the purview of Immigration only for employment, Canada has policies articulated to welcome candidates from multiple strata of work, investment, entrepreneurship and humanitarian fields. In just over the last few years, Immigration in Canada has shot up to more than 25%* than the previous ones.

This in turn, paved ways for Immigration Consultants to facilitate the naturalization and re-location processes and columnize each process as per the applicants’ profile. But, main questions in the operations arise-

  • Heaping number of applicants- how to properly manage each as per the program opted?
  • With multitude of steps and variations in each program, how to keep a tab, update and record the progress of each applicant?
  • What if any step is missed?
  • What if any document is missed?
  • How to let the applicants stay updated without all the time reaching out to the visa filing officer?

Answer to all the above (and more) concerns- Maple CRM !

How to manage multiple programs from 1 single CRM platform? Here are simple 5 steps –

  1. Custom Configure Programs Make a list of the programs undertaken. Names of the programs must be same as that mentioned in the documents. This will ensure entire team understands it. These programs can be named as per the region, type of immigration program, province, country (since it is applicable to all the countries programs) and the nature of application- is it for Permanent Residency, Employment, Education, Investment or any other.

2. Define priorities and mandatory requirements Once the programs are defined, list out the steps (tasks) to be completed for each program, right from registration of the candidate up to their departure.

Prioritize the steps- define high priority steps, mandatory checks for the same- like document checklist, candidate CRS score, 67 point score, medical history, etc.

A CRM should also allow you to configure the serial order of the steps, parallel steps, mandatory and optional steps.

3. Tag concerned executives and define timelines After the steps and program types are defined, let’s get into the practical working- WHO will handle which task?

In a CRM, there should be a provision to tag the concerned executives for the assigned tasks. These tasks can be time-bound so as to record the start date and end date. Any delay in completion of the tasks can be escalated based on this time-limit.

A manager can have the escalations popping on their dashboard, thus notifying the delayed cases, reason for delay and can undertake necessary action on the same.

4. Automate notifications to executives and updates to clients Once the tasks are defined, automatic notifications must be triggered on completion of tasks. For eg.- If registration task is to be handled by processing officer Ria, and she completes it, a notification should pop up for Eshan-the officer handling Documentation automatically.

This way, no manual intervention is required and process goes on smoothly.

Clients can be kept updated on their own Visa application process with an online portal. They can view the status and pending steps right there. It helps to keep a transparency between the clients and the company. After all, this adds to a splendid customer experience and in turn, more customers!

5. Get a bird’s eye view of all the application cases, status and updates A manager MUST have a provision to keep a tab on every executive’s cases and updates.

An Immigration CRM software is futile if it doesn’t prove it’s worth in providing a global view to the managers and the admin.

Managers can view, get updates and even put up their own notes for a case where they feel right. These notes are intended to be read by the executives handling the case and refer accordingly.

A manager can have customized dashboard giving quick glance at the good going cases, upcoming cases and delayed cases. Custom reports too can be generated giving explicit details of the team’s progress.

CRM software dedicated for the specific purpose of Immigration Consultancy and handling multi-country programs is by and large the best solution towards and seamless process management. This quick guide can be used by Immigration Consultants to go ahead and choose the most suitable CRM software.

Always trust brands which give value to YOUR business. It’s not only about money, it’s about the value!

(*approximate value, not true to the number)

Get in touch with Maple CRM expert today and make way for great boost in productivity of your team.

www.maplecrm.com

info@maplecrm.com

https://www.facebook.com/MapleCRM

Process / Operations Management with CRM for Immigration Consultants

How ideally a CRM can be utilised for Management of Multiple countries’ Visa Processes in Immigration Services

Best CRM for Immigration Consultants – Sales and Process Management with Maple CRM

It’s a common understanding that CRM is only a ‘Sales Management Software’ and there are tons of companies who solve this purpose, too. But crux of any Immigration Service Agency is to manage the actual Process , i.e., the Operations team.

As important it is to manage sales, so is to manage the processing, documentation, updates and escalations, too. A great organization is built from great customer as well as easy flowing user experiences.

What role does a CRM play in arduous task of Visa filing management? Let’s have a look:

1.Ensuring Accurate, On-time and Smooth Process filing:

CRM has the ability to support assigning of the tasks involved in each process to the executives, along with configuration of steps involved, timeline for each process, escalations for delays and notifications to concerned authorities

Task Status can be updated and customer statuses can be configured.

2.Document Checklist:

Assigning the tasks to executives makes them independent, but still a check can be kept on them so as to ensure proper status updates. Example: A document checklist can be configured such that the status of the process can be marked completed only if the documents are uploaded in the CRM

This system cannot be bypassed any delay in the process can be well kept a record of and notified to the concerned authorities.

Custom document checklist can be configured for each Process.

3. Updates to Clients and Notifications:

CRM should and must support automatic updates to the clients and notifications on completion of major steps. This helps maintain a transparent business and clients can be assured they get the worth of their money spent.

CRM not only enhances the workflow, but also helps bridge the gap between internal updates in the organization and shortfalls in communicating the sane with the Clients.

Immigration CRM

Maple CRM is the Best CRM software for Immigration consultants in UAE. Process Management is the strongest feature of Maple CRM, which is of utmost requirement in any Immigration Consultancy or Visa Filing Service Agency.

Check Features of Maple CRM for Immigration consultants here.

Schedule a live demo TODAY! Get a glimpse of Maple CRM with our expert.

Click Here to quickly connect with our executive and have a chat!

Quick Connect: info@maplecrm.com

Call/Whatsapp: +91 8618646767

 www.maplecrm.com | www.maplecrm.ae

Check Maple CRM Blogs to gain deeper insights on the role of CRM software for Immigration Consultants.

We serve a wide clientele from INDIA, UAE, QATAR, AUSTRALIA, CANADA, UK and many more parts of the world! 600+ clients- excelling process management every day with Maple CRM!

CRM software for Immigration Consultants: Maple CRM

Prime Features which play a key role in every day tasks and enhance the productivity

Maple CRM, Immigration CRM, Lead Management, Canada Immigration, UK visa, US visa, Canada visa, visa application, PR. Work permit, Immigration software, process management software

CRM software is the basis of a stable and a well-organized system. Especially for Immigration Consultants owing to huge amount of data processing every single day.

It’s a great practice to have the CRM software incepted right from the beginning of an organization, as the old saying goes- well begun is half done! A structured way of lead management, workflow configuration and process management ensures a scalable and an error free system.

Why does CRM play such an important role?

  1. Automation of repetitive tasks
  • Why spend time and effort manually when there’s an automatic system for it? Lead Capturing, Assigning, Notifications, Reminders, Automatic Mails and Notifications to Clients- All can be set for the CRM to perform as per pre-defined schedules.
  • Pre-configured mail and WhatsApp message templates are a real time saver when it comes to sending same mail content to multiple receivers every day

2. Automatic Agreement / Document generator

  • Pre-configured templates of documents, with provision of auto pick up of Client Name, Contact Number, Email ID, Address and any other required variable field enable generation of documents / agreements within a couple of seconds
  • These documents can be stored and transferred to concerned authorities internally through the CRM

3. Invoice and Payment Management

  • Multiple profiles of Invoice can be configured in the system and the content in it can be placed as required.
  • Multi-Currency setting option, Flexibility in discounts applicable, pre-feeding of services provided, all are supported in Maple CRM
  • Payment management- in terms of installments provided, discounts for each installment wherever applicable, notifications to account manager as well as client for payment reminding ensure no payments are missed.

4. Marketing Forecast

  • Real-time updated, customizable dashboards and custom reports, CRM gives a clear picture of which are the high performing lead sources
  • Which marketing strategy has driven chunks of leads to your organization and brought business.
  • This can enable forecasting on investing more on the high performing sources and take necessary action for the low performing one.
  • Forecasting can also be done on the basis of quality of leads brought in by various sources, conversion rate and client retention rate.

Maple CRM : 12+ years of enhancing immigration process management, making it simpler and error free with specialised software for Immigration Consultants

Schedule a live demo TODAY! Get a glimpse of Maple CRM with our expert.

Click Here to quickly connect with our executive!

info@maplecrm.com | www.maplecrm.com | www.maplecrm.ae

Call / WhatsApp: +91 8618646767

Immigration and Visa Process Management – 5 ways to make it quicker, error free and effective

Maple CRM, CRM for immigration, immigration software, software for leads management, Canada immigration, migration process, immigration and relocation, work permit, business visa, PR visa

Thousands of Immigration Consultants and multiples of thousands of applicants everyday flood the systems of Immigration businesses with their enquiries, applications and visa submissions.

While this is just one of the daily chores of Immigration Consultants, there can be many tight spots where it’s cumbersome to seamlessly transfer tasks internally within the team with ZERO LOSS of information and documents, or and the most important of all- LEAD LEAKS!

Lead leaks can happen due to several reasons- like missing the communication, losing track of lead progress, missing out on high priority leads, no quick communication and most important of all- no reminders for all this!

Check out these 5 ways in which an Immigration Consultants can be at the TOP OF THEIR GAME by effective management and great customer experience:

1. Get it automated – Use a CRM software!

  • CRM software reduces more than 80% of efforts, which is equivalent to 80% productivity boost! Click here to know how exactly it works.
  • With automatic reminders, no follow ups are missed and all the details are ready available for reference.
  • Maple CRM is the one among the top ones in Immigration and Oveseas Education niche, with features and functionalities customized to suit the requirements. Get a demo scheduled today!

2. Encourage executives to make it a practice of recording every single thing!

  • Old school method- of jotting down every single detail works the best even today!
  • Backed by modern technology and sophisticated softwares, keeping note of all progresses, communication and updates is made quite easy to follow.
  • Scheduled reminders and update notifications play an important role in Work process management. Maple CRM has the most user-friendly platform for customization and configuration of the system and user-wise reminder settings.

3. Periodic trainings to new users

  • Cycle of employees leaving the organization and hiring their replacements is another part and parcel in any business. Especially, for Immgration consultants, this business is vastly employee-oriented and technology can be made to work only with proper handlers.
  • It’s imperative that every one is adapted and is adept in using the software or any other technical tool used to daily work process management.
  • Dedicated trainers should be instructed to ensure proper training to new users and keeping all of them up to date on any new additions / updates

4. Easier to maintain soft copies- don’t pile up the papers!

  • Documentation is the most important phase in Immigration Process.
  • The reason for emphasizing software for management automation is not just for a great customer experience, but for a great user experience, too!
  • It’s a thing of the past, where printouts brim the edges of the executives’ table and drawers. It’s difficult, least effective and time eater method of keeping and retrieving records.
  • CRM software now a days are very well designed and easy to use, so that data addition and retrieval is easy and matter of just a couple of seconds!

5. Get technology working for you!

  • Before going ahead with any form of software or tool for your business, it’s useability must be measured stringently and only if it’s flexible enough to fit in your requirements, should it be accepted.
  • Technology here to work for you, not to make you work for it!
  • Contact Maple CRM today to learn how this software can be moulded into your requirements, so that it fits like a glove in your business model and business can reach new heights with productivity boost!

For more information, drop a WhatsApp message with ‘Hi, I would like to know more’ to the below mentioned number, or just give a call.

We believe we can connect better if we have a chat!

www.maplecrm.com | www.maplecrm.ae | info@maplecrm.com
+91 861 864 6767

Software for Overseas Education and Visa Processing – lead and process management

Overseas Education and Immigration procedures involve numerous steps, highly professional organization of the tasks, documents and a detailed designed workflow. Right from capturing of the lead to having the Visa stamped- all the processes can be seamlessly roped in Maple CRM

With well structured functionalities and a vertical designed specially for Overseas education and Immigration, Maple CRM is rapidly becoming the top most choice of businesses due to the advantage the software brings in.


Unique features:
–         Custom document / agreement generation
–         Ready to refer COURSE FINDER (course library) with all the corresponding details
–         Custom configurable lead and student form
–         Configurable workflow as per process selected
–         Hierarchy-wise and expertise-wise task mapping
–         Online portal for data updating
 

Course Finder comes equipped with 10+ standard filters and a host of custom filters through which the university and courses can be shortlisted and same can be referred to the students. Example- you need to find an Engineering Course in Canada, follow the below steps-

  1. Go to ‘Course Finder’ option in Maple CRM
  2. Type in the Key words, Select filters, like State, Province, Intake, Acceptance Criteria, IELTS score, etc.
  3. There’s your perfect course right in front of you!
  4. Get the student on board!

Multiple course selection, multiple applications, tasks defining for each of these processes and allocating the tasks to the concerned executives- all can be configured through Maple CRM. Documents generation can be done in a matter of a few seconds with pre-configured templates. The hassle of every time typing the matter, checking for errors, etc., is totally eliminated, thus eliminating errors and increasing the productive time.


Maple CRM can be moulded into your business workflow and can be customized exactly as per the requirement. The user can decide what workflow is required, how many steps to be involved, mandatory steps, documents to be generated, payment involved, and most important of all- performance reports.We do not make you alter your ways to fit into the CRM. Maple CRM does the work for you!

Maple CRM- adding value to businesses from the last 10+ years!
Less typing more selling !

Contact us today to get a free demo or just reply ‘interested’ to this post.
www.maplecrm.com | info@maplecrm.com | +91 8618646767